Three layers of intelligence. Seven steps to get protected.
Modules to manage your project. Contract intelligence that reasons like a veteran contracts manager. On Professional, a Full Scan drafts alerts for your approval. Nothing is sent until you decide.
Layer 1 — Modules
What you manage
You manage your project through 16 purpose-built modules covering every aspect of construction contract administration — from RFIs (Request for Information) and MARs (Material Approval Request) through payments, procurement, programme, snagging, and handover.
Layer 2 — Contract Intelligence
How it thinks
When you use the assistant or upload documents, Taskabeez reasons as a veteran contracts manager. It knows every contract type, every notice deadline, and the full subcontract chain, and prepares guidance for you to review before you act.
Layer 3 — Agents
How they protect you
On Professional, Full Scan asks the 14 agents to read the modules and draft what needs a decision. You approve every action. Nothing is sent. Business and Enterprise can also run that check on a schedule.
Set up your project
Create a new project in Taskabeez. Choose the contract (FIDIC, NEC4, JCT, AIA, or ConsensusDocs), the parties, contract sum, and key dates — whether you are on a residential fit-out, commercial office, industrial shed, civil highway, or infrastructure package. Setup takes about three minutes.
The registers, letters, and menu in that project use the words of the contract you chose. A time notice shows the period that form prints, including the particulars period where the form has one. Taskabeez does not invent a clause number.
Import your documents
Upload your contract document, BOQ (Bill of Quantities), programme, drawings, and any existing correspondence. Taskabeez accepts PDFs, Word documents, Excel files, and email exports.
You do not need to clean or format your documents. Taskabeez reads them as they are. The more you upload, the more context the system has to detect claim events and monitor your position.
The system reads everything and sets up your registers
Taskabeez reads every document you have uploaded and uses document management with contractual analysis to suggest actions for your approval across your CVI (Confirmation of Verbal Instruction) log, RFI (Request for Information) log, and VO (Variation Order) register. It identifies potential issues in your existing correspondence and flags them immediately.
At this point the system may already have found claim events you did not know about — a late drawing that triggered a programme impact, an instruction buried in an email chain, a payment certificate that was short-paid. These are surfaced in your first briefing.
14 agents begin watching your project
On Professional and above, run Full Scan when you want the 14 agents to read the modules. They look at RFIs, payments, variations, MARs (Material Approval Request), snagging, handover, and more, and raise prioritised cards in the Consultant Log with a draft ready for your review. The bee icon and that log share one thread, saved with your account. You can also ask for a draft from a note, a photograph, or a file. Nothing is sent.
Nothing is sent automatically. Every alert includes a priority rating, a professional explanation of the commercial risk, and draft response text you can approve or reject. Run a full scan manually from the Consultant Log at any time.
Review your agent briefing
Every time you open a project on Professional and above, the agent system can show a summary of pending critical and high alerts. Run a full scan at any time to refresh your Consultant Log with the latest findings. On Business and Enterprise, you can turn on overnight automation for selected projects — one thorough check per project each day. If you reach your daily limit, we'll let you know and pick back up automatically the next day. Your projects dashboard can show the Portfolio Briefing across those projects: critical deadlines, automation findings, pending approvals, and last/next run timing. Those projects can also raise optional deadline prep reminders and one combined critical-delay alert — programme impact, notice points, and cost exposure when the data supports it (clearly marked when it doesn't) — with a recovery letter draft, for critical programme slips with a named resource.
Per-project morning banners summarise urgency for that job. The Portfolio Briefing aggregates scheduled automation coverage across enrolled projects when your plan includes it. Nothing is sent or executed until you approve.
Every instruction, variation, and claim is tracked automatically
From the moment the project is live, every new instruction, variation, and claim event is analysed and surfaced for your review. CVIs are drafted for approval before you send them. VO values can be built from your BOQ (Bill of Quantities) rates. Contractual deadlines are tracked with alerts.
Registers are updated only after you approve recommendations — nothing is created without your sign-off. Your job is to review what the system has prepared, approve or amend it, and move on. The administrative burden that previously consumed hours every week is reduced to minutes — so you can stay focused on the project.
Export professional reports and payment applications
When you need to produce formal documents — an interim payment application, an extension of time submission, a final account, or a tender comparison matrix of extracted figures — Taskabeez compiles them from your live data. Tender comparison ranks by extracted price only and does not invent an award recommendation.
Reports are produced in your branded format and are fully supported by the underlying register data. Every figure in a payment application is traceable back to a BOQ (Bill of Quantities) item, a programme activity, or an approved variation. There are no unsupported numbers.
Common questions
How long does initial setup take?
Most projects are set up and running within 10–15 minutes. Uploading documents takes slightly longer depending on volume, but processing continues in the background while you keep working.
What contract types does Taskabeez support?
FIDIC 1999 and 2017 (Red, Yellow, Silver, Gold), NEC4 ECC, JCT 2016 / 2024 (Standard Building Contract and Design and Build), AIA A101 / A201, ConsensusDocs 200, and bespoke contracts.
Can I use it on existing projects partway through?
Yes. You can upload your existing correspondence, CVIs, and registers and Taskabeez will pick up from the current state of the project. It will also backfill any missed claim events it finds in historical correspondence.
What happens if something is missed?
You remain responsible for your contractual position. Taskabeez is an assistant that lightens the load — not a replacement for professional judgement. We recommend using the platform to support your commercial team. All recommendations are reviewed before they are sent.
Taskabeez AI assists qualified professionals in their work. All AI-generated content should be reviewed before use. Taskabeez is not responsible for actions taken based on unreviewed AI outputs.